Record online donations in QuickBooks (Zapier)
Create a QuickBooks sales receipt for each Stripe donation.
ZapierNonprofit grants & donorsIntermediateHuman check: MediumTools
Zapier: Stripe, QuickBooks Online
Zapier: Stripe, QuickBooks Online
Time saved
~2-4 hrs/month (estimate)
~2-4 hrs/month (estimate)
Difficulty
Intermediate
Intermediate
Steps
- Trigger: Stripe 'New Charge'.
- QuickBooks Online 'Find Customer' (create one if not found) using the donor's email.
- QuickBooks Online 'Create Sales Receipt' using a 'Donation' item and class.
- Filter: send gifts with a restriction note in their metadata to a review path instead.
Keep a human check here: Medium risk
Match the deposits to Stripe payouts net of fees. Restricted gifts need the right class or fund, so review them.
Node and module names match Zapier's docs as of Oct 2026. Apps rename triggers and actions sometimes, so check yours in the editor. Try it with test data or a sandbox company first.
Build it
[AFFILIATE LINK PLACEHOLDER: not live]
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